BS7858:2019 Compliant 2027 offer No monthly fee, all checks £25 + VAT

Automated BS7858 Vetting,
Simplified.

Manage candidate onboarding, document collection, reference tracking, compliance monitoring, and audit-ready record keeping, all through one secure, 2FA-protected portal.

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Candidates can use the free Instant Check app

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DashboardScreening FilesAdd Employee
Screening Admin Dashboard
BS7858:2019 screening overview
Total Files182
In Progress14
Awaiting Review6
Overdue2
Completed160
ReferenceCandidateRoleStatusDeadline
IC-2026-00187James HartleySecurity Officerdraft83d left
IC-2026-00188Dwayne CampbellDoor Supervisordraft83d left
IC-2026-00186Sarah MitchellCCTV Operatorin progress83d left
IC-2026-00185Marcus JohnsonDoor Supervisorcompleted83d left

Registered with the ICO: ZB743659 Instant Check Ltd, company 15716195 Screening to BS7858:2019 Based in Birmingham, UK

01 Platform Features

Everything you need for compliant employee vetting

A complete end-to-end solution for BS7858 screening, from candidate invitation to audit-ready certification.

Candidate Onboarding

Invite candidates via email with secure, 2FA-protected portal access. They complete their own profile, upload documents, and track progress in real-time.

Document Collection

Securely collect identity documents, proof of address, qualifications, and right-to-work evidence. All stored with military-grade encryption.

Reference Tracking

Send automated reference requests to previous employers. Track responses, send follow-ups, and manage the complete 5-year employment history.

Identity Verification

Automated biometric identity verification with liveness detection, document authentication, and cross-validation against candidate records.

Compliance Monitoring

Real-time dashboard showing check progress, 12-week deadline tracking, risk flags, and automated status updates across all screening files.

Audit-Ready Reports

Generate comprehensive BS7858 vetting reports with full evidence trails, digital signatures, and PDF certificates, ready for any audit.

Checks

Checks Included In Every Vetting

  1. 01Identity Verification
  2. 02Credit Check
  3. 03Sanctions Screening
  4. 04Right to Work
  5. 05Address History
  6. 06Employment History
  7. 07Employer References
  8. 08Directorship Check
  9. 09SIA Licence Verification
  10. 10Statutory Declaration
  11. 11Document Authentication
  12. 12Gap Analysis

02 Who It's For

Built for industries with high-volume staffing

If your business relies on vetted, compliant staff, Instant Check was built for you.

Security Companies

Door supervisors, CCTV operators, security officers, and close protection. SIA licence verification included.

Read more

Facilities Management

Cleaning, maintenance, and building services staff who require security clearance for sensitive sites.

Read more

Labour Providers

Staffing agencies and labour providers who need to vet high volumes of temporary and contract workers fast.

Read more

Events & Venues

Event security, stewards, and venue staff who require BS7858 screening for large-scale public events.

Read more

03 How It Works

From invitation to certification in four steps

Our streamlined workflow makes BS7858 vetting effortless for both your team and your candidates.

  1. Step 1: Invite Candidate

    Create a screening file and send a secure portal invitation to your candidate via email.

  2. Step 2: Collect & Verify

    Candidates submit documents and details. Automated checks run identity, sanctions, credit, and more.

  3. Step 3: Review & Approve

    Your screening officers review results, request references, and resolve any flagged items.

  4. Step 4: Certify & Report

    Generate a compliant BS7858 vetting certificate and comprehensive screening report.

04 What Our Clients Say

Trusted by security companies across the UK

Hear from the businesses that rely on Instant Check to screen their workforce.

“We were spending hours chasing references and filling in spreadsheets. Instant Check cut our vetting time by over 70%. The automated reference tracking alone has been a game-changer for our team.”

Operations Director
Security Company, West Midlands

“As a labour provider, we onboard 50+ staff a month. Before Instant Check, vetting was our biggest bottleneck. Now candidates complete their own checks through the portal and we just review and approve.”

Compliance Manager
Staffing Agency, London

“The self-service model is brilliant. We keep full control of our vetting, the candidates do most of the work themselves, and everything is audit-ready. It’s exactly what was missing in the market.”

Managing Director
Security Firm, Manchester

05 Pricing

Two ways to screen. Choose what works for you.

Whether you want us to handle everything or prefer to run your own vetting, we have a plan that fits.

Option 1We Vet For You

Sit back. We’ll handle the vetting.

Send us your candidate details and our team runs the full BS7858 screening end-to-end. No software to learn, no subscription, just results.

  • Full BS7858 screening
  • We chase references for you
  • PDF report delivered
  • No subscription required
£49per vetting + VAT

Pay as you go. No commitment.

Get started
Option 2Self-Service Platform

Get access to our platform and manage vetting yourself. The more you vet, the more you save.

2027 introductory offer · sign up by 31 March 2027

Run your own vetting with no monthly fee

Use the full self-service platform and pay only for the vettings you run: all 12 checks for £25 + VAT per vetting, with no monthly fee until 31 March 2027.

  • Full BS7858 screening suite
  • Candidate portal and app
  • Automated reference chasing
  • No commitment, cancel any time
Usually from £99 a month
£0monthly fee

£25 + VAT per vetting, all checks included

Claim the offer

New self-service sign-ups made by 31 March 2027. No monthly fee and £25 + VAT per vetting until 31 March 2027, whenever you join. From 1 April 2027 you can move to any standard plan or stop, with no obligation. DBS or NPCC checks, where your contracts need them, are charged separately. Not available on the done-for-you service.

Starter

For small teams beginning their screening journey.

£99
per month + VAT
£25 per vetting
  • Full BS7858 screening suite
  • Candidate self-service portal
  • Automated reference tracking
  • Identity verification
  • PDF vetting reports
  • Email support
Get started

Growth

For growing organisations with regular vetting needs.

£199
per month + VAT
£20 per vetting
  • Everything in Starter
  • Priority reference chasing
  • Credit & sanctions checks
  • Multi-user officer access
  • Real-time notifications
  • Priority support
Get started

Professional

For large organisations with high-volume screening.

£299
per month + VAT
£15 per vetting
  • Everything in Growth
  • Unlimited officer accounts
  • Custom compliance workflows
  • API access
  • Dedicated account manager
  • SLA-backed support
Get started

White Label

Your own branded vetting platform, fully managed.

£499
per month + VAT
£10 per vetting
  • Everything in Professional
  • Your brand, your portal
  • Custom email communications
  • Dedicated environment
  • Custom domain & SSL
  • White-glove onboarding
Contact sales

Want the detail? See what BS7858 vetting costs, with worked examples at 10, 30 and 60 vettings a month. All prices exclude VAT.

06 Compliance & Security

Built for BS7858 from the ground up

Every feature is designed around the requirements of BS7858:2019 and UK data protection regulations.

BS7858:2019 Compliant

Full coverage of all BS7858 check types including identity, employment history, criminal records, credit, sanctions, and right to work.

Data Protection

GDPR-compliant data handling with AES-256 encryption at rest, TLS 1.3 in transit, two-factor authentication by text or email code, and role-based access controls throughout.

Audit Trail

Every action is logged with timestamps and user attribution. Generate comprehensive audit reports at any time for regulatory inspections.

Two-Factor Authentication

Every staff login is confirmed with a one-time code by text or email. Candidates get the same protection by default, so only verified users can reach sensitive vetting data.

12-Week Monitoring

Automatic deadline tracking ensures all vetting is completed within the BS7858 12-week timeframe with escalation alerts.

07 Also From Instant Check

RTW Checker. Right to Work and SIA monitoring, on autopilot.

Continuous compliance monitoring for your entire workforce. Built by our team, powered by gov.uk.

rtwchecker.co.uk

Stop checking share codes one at a time. We do it for your whole team, every day.

RTW Checker monitors every worker in your workforce against gov.uk and the SIA public register daily. Expired share codes, visa changes, and lapsed SIA licences are flagged before they become a problem.

The civil penalty for employing an illegal worker is now £60,000. One missed share code renewal can wipe out a year's profit. RTW Checker makes sure that never happens.

Visit RTW Checker (opens in a new tab) Book a demo of RTW Checker (opens in a new tab)

Plans from £49/month + VAT. No per-check fees.

Daily Auto Re-checks

Every worker re-checked against gov.uk at 17:00 UK daily. Official Home Office PDFs stored for every check.

SIA Licence Monitoring

SIA licence numbers checked against the public register daily. Expiry dates, sectors, and status all tracked.

Instant Alerts

Slack, Teams, or email alerts the moment a check fails or a visa is about to expire. No more last-minute scrambles.

Audit-Ready Evidence

Monthly compliance reports, per-worker check history, and official gov.uk PDFs ready for any Home Office visit.

08 About Us

The team behind Instant Check

Born from real-world frustration with outdated vetting processes in the security industry.

Our Story

We built what the industry was missing

800+Staff vetted monthly
95%Fully automated
2024Founded

Instant Check was born out of necessity. Running businesses in the security industry, we employ around 800 staff on a monthly basis. With the high, fast turnover that comes with the security industry, we needed a vetting solution that could keep up.

The problem was simple: the existing vetting companies couldn't deliver at the speed we needed. There wasn't a single provider who could vet on your behalf affordably, and there was nothing on the market that gave you the software to vet in-house while keeping full control of the process.

So we decided to build it ourselves. Our IT company, Aberdeen Technologies, built the platform from the ground up, while our operational team on the ground consulted with our screening team every step of the way. This collaboration between tech and real-world operations is what makes Instant Check different. We made sure the system works the way vetting actually works, not how software companies think it should.

Launched in 2025, Instant Check is 95% automated. From candidate onboarding to reference chasing to compliance reporting, the platform handles the heavy lifting so your team can focus on what matters. Vetting that used to take weeks now gets done in days.

Bash Chishti

Bash Chishti

Founder & CEO

Leading the vision and strategy behind Instant Check, with deep expertise in the security industry and a passion for streamlining compliance through technology.

Mark Raybone

Mark Raybone

Commercial Director

Bringing extensive operational experience in employee screening and vetting, ensuring every feature of the platform meets real-world industry needs.

09 FAQ

Frequently asked questions

Everything you need to know about BS7858 vetting and the Instant Check platform.

What is the 2027 introductory offer?

Sign up to the self-service platform by 31 March 2027 and you pay no monthly fee, just £25 + VAT per vetting with all 12 checks included, until 31 March 2027. After that you can choose any standard plan or stop. DBS or NPCC checks, where needed, are charged separately. See the offer.

What checks are included in a BS7858 vetting?

Every vetting includes 12 check types: identity verification, credit check, sanctions screening, right to work, address history (5 years), employment history (5 years), employer references, directorship check, SIA licence verification, statutory declaration, document authentication, and gap analysis. All checks are included regardless of which plan you choose. See what each check involves.

How long does a typical vetting take?

Automated checks (identity, credit, sanctions) complete within minutes. The full vetting timeline depends on how quickly candidates submit their documents and how fast employers return references. Most vettings complete well within the BS7858 12-week requirement, with our platform actively chasing outstanding items. Read more on BS7858 timescales.

Can I cancel my subscription at any time?

Yes, all subscriptions are month-to-month with no long-term commitment. You can cancel at any time. Your data is retained for the legally required period and you can export all records before closing your account.

What happens if a check fails or flags a risk?

Flagged items are highlighted in your dashboard with detailed information. Your screening officers can review the evidence, add notes, request additional documentation from the candidate, or escalate as needed. The platform provides a clear audit trail of all decisions made.

Is the platform GDPR compliant?

Absolutely. All data is encrypted at rest (AES-256) and in transit (TLS 1.3). Every staff account is protected by two-factor authentication, with a one-time code by text or email, and candidates have it on by default. We implement strict role-based access controls, data minimisation principles, and provide full data export and deletion capabilities. Candidate consent is collected digitally with a complete audit trail.

What is the White Label solution?

The White Label package gives you a fully branded vetting portal with your company logo, colours, domain, and custom email communications. Your candidates and clients see only your brand. It includes a dedicated environment, custom domain with SSL, and white-glove onboarding support.

Do candidates need to install anything?

No. Candidates access their portal through any web browser on desktop or mobile. They receive a secure login via email, protected by two-factor authentication, and can complete all their submissions including documents, declarations, and employment history directly in the browser. They can also use the free Instant Check app for iPhone and Android, with camera uploads and notifications when something needs their attention.

Download on theApp StoreGet it onGoogle Play

Guides: What BS7858 checks include How long BS7858 takes Employment history gaps BS7858 vs BPSS Is BS7858 a legal requirement?

10 Book a Demo

See Instant Check in action

Get a personalised walkthrough of the platform and see how it can transform your vetting process.

Call us0121 392 2404 Existing clientsSign in to the portal
or book a time directly
Schedule a Call (opens in a new tab)

Ready to automate your employee vetting?

Join organisations across the UK who trust Instant Check for compliant, efficient BS7858 screening. Get started in minutes.

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